Discovery 20-minute training series
update spring 2017

1. What content is included in WorldCat Discovery?

  • Everything in Voyager (print books, print journals, netLibrary/EBSCO e-books, movies, etc.)
  • Ebook Central e-books
  • Kanopy streaming video
  • All our e-journal packages
  • Most content from most of our databases

EBSCO and ProQuest database content is included. Even though we can't search those databases as a separate database (visible when you click Advanced Search), the content is there. That is because very few of the journals you find in EBSCO or ProQuest are unique. Those journals are indexed in many sources, not just EBSCO and ProQuest. Example search: Problems in using nonlinear collinear processes in third-order acoustical tomography. When you click the Access Online button, you will see the Academic Search Premier interface. That is because Acoustical Physics is indexed in many databases, not just Academic Search Premier. And WorldCat knows that we subscribe to Acoustical Physics through ASP, so it pops the user into the ASP interface.

Basically, we can't really think about what content is in Discovery according to vendor or database. It's really at the journal level. If a journal is only indexed in, say, Academic Search Premier and no other database, and we did not have the full-text from ASP (it was only indexed, not available in full text), then yes, we would not find it. But those instances are rare. I think EBSCO does not allow searching of their products in WorldCat because it undercuts their business. They don't want users searching the WorldCat Discovery interface as a replacement for their interface.

The content that is not included in Discovery is the content in the more specialized databases (Iter, Brepols Latin, etc.), so we must remember to encourage users to use those when it is appropriate.

We changed the text on the What am I searching? page, to make it more vague. It was throwing people off. If you have a question about a specific database, let me know, and I will try to get an overlap analysis report.

Finally, remember your default search is searching everything that Assumption owns! To open your search to the full WorldCat world, click the Libraries Worldwide checkbox on the left side of the results list.

2. Held By statement: when do I click the Held By: Assumption College link?

Rule of thumb: Always use the Access Online button first (if it's there).

The Held By statement is for finding the call number for print books, print journals, and movies, as well as the access link for netLibrary e-books. So to know whether you want to click the Held By statement or not, think about whether the item is in Voyager. You--and users--may not know this, but that is the only way around this right now.

Article citations: Don't click the Held By. Instead, click the Access Online button.
  • The Held By link tries to search Voyager for the article, not the journal title. Example search: “Component Materiality for Group Audits” (with “ ”). We have the Journal of Accountancy in print, but it is looking for the article "Component Materiality..." in Voyager. (OCLC said this is the way it is designed; we cannot get it to check for the journal title instead of the article title in Voyager.)
  • If there is no Access Online button, it usually means we have the journal online, but not the year of that particular citation. Use the Request Item button to submit an ILL request.

Journal titles: Depends on whether in print or electronic.
  • Print: Do click Held By! You should see the Voyager record
  • Electronic: Don't click Held By. Instead, click the Access Online button. (This is because we do not have any e-journals in Voyager.)

E-books: Depends on vendor/collection. NetLibrary is in Voyager. Ebook Central is not in Voyager. Example search: mental illness and drugs and limit to e-book. #1 (Drugs and Mental Illness) is netLibrary. #2 (Community Mental Health in Canada) is Ebook Central.
  • netLibrary (EBSCO): Do click Held By! You should see the Voyager record, with a link (with confusing wording) out to the e-book in EBSCO.
  • Ebook Central: Don't click Held By. Instead, click the Access Online button.
  • I still have not uploaded most of our other collections (GVRL, Oxford) yet.

Kanopy: Don't click Held By. Instead, click the Access Online button.
  • We do not catalog Kanopy titles in Voyager.
  • Hopefully it says Kanopy in the record so you know it is a streaming video, as opposed to a DVD we might have in Voyager.

I do have an enhancement request in to OCLC about allowing us to customize the Held By statement: 1) To make it appear as a link only when there is a Voyager connection and appear as plain text when there is no Voyager connection (so you're not tricked into clicking it only to see an error in Voyager), and 2) To say something like "Click Here to See Call Number" or something, so users actually know to click it. But who knows if/when OCLC will allow this feature.

3. What buttons / links should I click to find material?

  • Access Online: Always click this first! It will find the full text of the article, Ebook Central e-book, etc.
    • If Access Online button fails (broken link), try other links in Availability/Holdings. Example search: carson ascendant meggs. For awhile, all the Gale links were failing (and Gale was the first choice for the View Online button), but EBSCO links were working.
    • Remember, link resolvers fail 30% of the time! We are working to prefer certain vendors (EBSCO) and deemphasize others (Gale).
  • Held By: Assumption College: Appears often, but you only should click it for items in Voyager: print books, print journals at the journal title level, movies, and netLibrary e-books. See section above.
  • Request Item: InterLibrary Loan request. Only appears for books and articles we do not own. Therefore, you only see the button when you open the scope to Libraries Worldwide and we can request. Example search: autism, open to Libraries Worldwide, limit to Book. #1 (by Ann Squire) is a print book, so you see the Request Item button. #3 (by Emma Louise Bridge) is an e-book, so you do not see the Request Item button.
  • Google Preview: Links out to Google Books. Sometimes you get just a preview (in copyright), but sometimes you see the full text (out of copyright, public domain, etc.).

We cannot customize the text of Access Online, Held By, or Request Item. We can change the color of Request Item; the color matches other button colors.

4. Known-Item searches: How do I find a specific title?

Known-item searches can be difficult because of the inadequate relevancy rankings. Here are some good tips:
  • Use " " around your search terms or phrases.
  • Use the Advanced Search, which lets you specify Title, Author, Year, etc.
  • Use the filters (aka facets, aka checkboxes, aka limiters) on the left side of the results list. You can limit to print book or e-book, etc., there.
  • Use the search suggestions that appear below the search box at the top of the results list (not viewable from Search box on Library homepage).
    • Example search: pride and prejudice suggests pride and prejudice austen, pride and prejudice and zombies, etc.
  • If you think the results are off, look at the Description field of each result. Chapter titles are weighted just as highly as book titles, so you search terms probably appear here.
  • Remember to click the View All Editions link on the results list or the Editions & Formats accordion of the full record! Discovery collects print and electronic, multiple editions, etc. under one "representative" record.
    • Example search: pride and prejudice: result #1 for e-book
    • Recently, OCLC changed the "representative record" to be the "most recent, locally-held" edition. (It used to be the record with most libraries on it.) If we do not own any edition, it defaults to most recent edition.
    • Example search: Two treatises of government, limited to Print Book: result #1 for 1965. We own the 1947 edition as well, which is hidden in the Editions section.
  • Remember the scope is Assumption only! If you are not finding what you think should be there, click the Libraries Worldwide checkbox to open your search.
    • This is how I do my searching as a liaison for double-checking titles that faculty request. I make sure I can find the title somewhere in the world first, before I submit the order.

Examples of known-item search problems:
  • Dictionary of Literary Biography:
    • Series level: e-book version via Gale gives error message. I have an open ticket with OCLC.
    • Title level:
      • E-book version via Gale gives error message. Example search: twentieth-century spanish poets first series. Remember, the Held By: Assumption College link will not work for the e-book version, because e-books are not in Voyager.
      • Print book version: You have to find the print book version, maybe wrapped up in the Editions & Formats of the e-book version, and click the Held By: Assumption College link from there, to find the call number in Voyager.
    • Article level: Article/chapter-level links are not indexed in Discovery.
  • Classics, such as Pride and Prejudice, can be tough to find. This is not just a problem in Discovery; it's a problem in Voyager and really all catalog and discovery services. This is because of the way MARC records work in the background. A record for a collection of critical essays about Pride and Prejudice likely will have "pride and prejudice" 6 or 7 times in the record (title of the book, several chapter titles such as "Why Pride and Prejudice endures," a subject heading for Pride and Prejudice, etc.). The computer thinks this kind of record is way more relevant than the record for the novel, because it sees "pride and prejudice" written out so many times. This works well for topics like autism (you want to see your keyword as many times as possible in a record), but not well for classic novels.

5. How do I find out what years of a journal we own or another library owns? (Local Holdings Records, or LHRs)

Discovery does not show us the years we or any other library owns of a journal. Your quickest way for finding out years that we own is via the POJL (aka Journals by Title tab on the website). Discovery technically has the ability to show us the years we own, but we cannot use this feature, because of the way we catalog our Local Holdings Records (LHRs). Furthermore, Discovery will never show other libraries' LHRs (OCLC said it was not designed for this and they have no plans to enable this feature).

WorldCat FirstSearch currently still shows LHRs. However, I am waiting for confirmation from OCLC about whether that will continue in the new version of FirstSearch, to be released in 2017.

Example search: speculum in FirstSearch and Discovery
  • FirstSearch: Click Libraries Worldwide link, then the v.1,v.24... link under Local Holdings. Here, you see 4 lines of Local Holdings information. You also see other libraries' Local Holdings information (if they choose to contribute).
  • Discovery: Click the Check Holdings button under Availability/Holdings. Note there are 4 blank lines where our Local Holdings should appear. There also is no Check Holdings button for any other library.
    • Of course, you can click the Held By: Assumption College link, in order to see the Voyager record.

When OCLC rolls out the new version of FirstSearch in 2017, we will have to make a decision whether we want to subscribe to FirstSearch or to Discovery. (Currently, we get Discovery for free with our FirstSearch subscription.) They will continue to have different interfaces and different features, designed for different audiences.

**Spring 2017 update

  • Encyclopedia content: Encyclopedia content is not included in Discovery. You can find encyclopedia titles, if you happen to know an exact title, such as Gale Encyclopedia of Mental Health. But you will not find article- or chapter-level content, such as an article about bipolar disorder within the Gale Encyclopedia of Mental Health. This is a problem for libraries who spend lots of money on databases like Credo, and then find out the content does not appear in Discovery.
    • Oxford Art and Oxford Music: These are essentially e-encyclopedias, so they too are not included Discovery. (We see them as databases, but WorldCat sees them as collections of e-books and e-encyclopedias).
    • Dictionary of Literary Biography: see #4 above
  • FirstSearch: OCLC says they will extend the life of FirstSearch past 2017. They still plan to roll out a new interface for FirstSearch, and we will have to choose between FirstSearch and Discovery. Hopefully, this decision is two years away.
  • Availability add-on: I am still looking into the possibility of getting the call number and status ("checked out," "renewed") for books to appear natively in the results list, so the user does not have to click Held By: Assumption College to get to the Voyager record. This is an annual cost. I have an email in to OCLC to see how it works--whether it is smart enough to only show this for books in Voyager, and not e-books, Kanopy videos, articles, etc. (Does it show an error message??)
  • Search terms: I configured our Google Analytics account to track our users' search terms! The information is fascinating and will help inform our teaching. Definite trends:
    • "What is" searches (example: what is zipf's law)
    • People are using the advanced search
    • People try the same search repeatedly, but changing capital to lowercase (or vice versa), adding/removing Dr. from an author name, adding AND between words, entering commas between phrases instead of quotation marks, etc.
    • Extremely broad searches (examples: divorce, alcoholism, obesity)
    • Full citations
    • Title search alone, then title search with author (or vice versa)
    • Things not in databases, such as EasyBib, Sniffy Lab Manual
  • Most recent, locally-held: Discovery chooses one record as the "representative record," and collects similar editions in the Editions & Formats section. The representative record is now the most recent edition that the library owns; if the library does not own any edition, it chooses the most recent edition in the world. (FirstSearch chooses the record that most libraries are on.)
    • This can be very confusing if you are looking for a particular edition. Just remember to click View All Editions on the results list, or the Editions & Formats accordion in the full record.